It’s not necessary to close the loop with everyone you spoke with during your job search. A telephone or Skype interview with the HR person that didn’t go any further doesn’t require a close-the-loop email. However, if you talked with an outsourced/external recruiter for the position, it’s a good investment to send the email. Why? Because it’s likely this recruiter works with companies to fill entry-level/junior positions and it’s a good contact to have for the future. Here’s who else belongs on your close the loop email list.
There is no standard format for a close-the-loop email though it should generally be brief, open with a “thank you”, tell the person where you landed, and include—if you haven’t asked already—an invitation to connect on LinkedIn.
Thank your for the opportunity to interview with XYZ. I appreciate the support you provided during the interview process. I’m happy to tell you that I’ve accepted a position with The Big Name Company in Chicago starting June 1st.
My contact information will stay the same (see below). Please feel free to contact me if I can be of any help to you. I’m also sending you an invitation to connect on LinkedIn.
Signature (includes at minimum your name, p
Unlike your interview thank-you emails, you do not need to get the close-the-loop emails out immediately unless someone is waiting to hear from you such as another employer and then a phone call is more appropriate. You have time but don’t wait too long. You don’t want the connection you worked hard to make go cold.